Criminal Justice Sharing Initiative

Website: N/A; project is still in progress

Director(s): Stefanie Lopez-Howard, Statistical Analysis Center Director, Criminal Justice Coordinating Council; Phil Sellers, CIO, State Board of Pardons and Parole; and Jay Neal, Executive Director, Governor’s Office of Transition Support and Reentry

About: The Georgia Criminal Justice Coordinating Council, the state administering agency, in partnership with the Governor’s Office on Transition, Support and Reentry (GOTSR) and the State Board of Pardons and Parole (PAP), spearhead a data-sharing initiative to provide risk/needs assessment and mental health status information to local mental health services providers about returning citizens.  The data-sharing initiative seeks to solve two of Georgia’s current criminal justice problems:

1. An absence of criminogenic risk assessment sharing between the Georgia Department of Corrections (GDC) and community service boards (CSBs) that provide mental health treatment to returning citizens; and

2. A lack of continuity of treatment for mentally ill or substance-dependent returning citizens. The project’s ultimate goal is to share pertinent information regarding criminogenic risk, mental health/substance abuse status, and returning citizen needs between the state prison system and local CSBs. To do so, the partners will link GDC risk/needs data and health data in a global standard from the department’s SCRIBE database, which houses all data for probationers and inmates under state supervision, to a portal/case management system.

PAP will design and implement the data portal via their extant, web-based enterprise case management solution. To connect GDC and PAP’s native databases, the partners will use the Georgia Technology Authority’s (GTA) enterprise service bus (ESB). GTA uses SoftwareAG webMethods product suite, which supports important global standards such as global reference architecture, NEIM, and Global Federated Identity Privilege Management. The PAP web portal is an offender-centric case management system that provides for granular security rights based on the user accessing the information – rather than role-base security. PAP can grant up to 1,400 security rights for its portal use. webMethods is middleware and will be responsible for securely moving data from the GDC SCRIBE system to the PAP CSB section of the portal. All data and information that ingresses or egresses webMethods is at the “machine” level with no human intervention.

Deliverables for this datasharing initiative include: 1. A business process and model Memorandum of Understanding for sharing returning citizen mental health/substance dependence status, risk and needs data between state departments of corrections/parole and local treatment providers; and, 2. The creation of a global standards compliant enterprise solution in the form of a data portal or web-based case management system to share data about returning citizens. Local treatment providers will be able to provide treatment compliance feedback in this system, which probation and parole officers can use to better monitor returning citizens and stem recidivating events before they occur.
Mission: The proposed initiative will share dynamic risk/needs NGA data and the transition accountability plans for returning citizens with the community service boards (CSBs) to which they will be connected. Sharing these data will provide CSBs with a reliable and objective measure of the returning citizen’s recidivism risk and treatment/criminogenic needs, and ensure continuity of treatment from that received in prison. Feedback from the CSBs will allow probation/parole officers to effectively monitor returning citizens and stem recidivating events before they occur.

Created: This initiative began October 2014.

Governance Details: This project is managed at the CJCC Statistical Analysis Center in partnership with the State Board of Pardons and Parole and the Governor’s Office on Transition, Support and Reentry.  The SAC provides administrative grant oversight, convenes the governance committee, and ensures deliverables are on track based on the grant timeline. PAP manages the technology aspects of the grant, houses the case management solution, and develops the case management portal. GOTSR oversees local reentry councils in 6 pilot sites, which will be the first to test the portal. GOTSR is the bridge between the practitioners using the portal and the PAP technology team. These three organizations are the JIS Core Team.

The policies, procedures, and protocols for the initiative are overseen with the JIS Governance Committee which additionally includes: Georgia Department of Corrections, Georgia Association of Community Service Boards, Georgia Technology Authority, Aspire – Albany Community Service Board, Applied Research Services, Governor’s Office of Planning and Budget

Other JIS Contacts:

Nlets members:

NASCIO state profiles:

SEARCH membership group:

National Center for State Courts - state court websites:

Court Technology Association: (member list not available to non-members)